I decided to continue the topic on all sorts of extensions (plugins) for browsers.

Today we will look at the capabilities of gmail email and learn how to send a letter at a given time; We will also set up other useful features of the mailbox: we will study the subject of canceling a sent letter... and much more... the questions seem to be trivial, but not everyone knows about these goodies.

I will probably soon transfer all of my communication capabilities to the Gmail service. that is, I’ll move all my email archives to Google. ...lately I’ve been feeling somewhat awkward using, for example, the monster Yandex, so I decided to take a closer look at the Google email software, although I’ve been using the service for quite a long time.

I studied a little...

Well, let's start the concert:

Sections of the article:

sending a letter at the right time for us

Unfortunately, the Google mail service itself does not have the ability to send scheduled emails (well, at least I didn’t find a button))! However, it is always possible to solve any problem: for example, you can set up timed sending of emails with the RightInbox plugin (or service) (links under the article section).

We install the application... allow access to mail... (that is, we agree with the plugin’s requests during installation).

All! RightInbox is activated: this is indicated by the presence of a regulator in the form for sending a new letter (screen below) circled in brown.

In the settings for sending emails, there are options such as those shown in the picture below:

I like manual settings for sending time: At a specific time or Customize menu, in which the required time is finely set.

The time settings are in PM and DM, but you can also specify it in the usual format, i.e., for example, 17:00, etc., and the system itself will rebuild as needed.

AM - before noon. PM - afternoon))

All our scheduled emails will be stored in the “drafts” section. There they can be easily adjusted if necessary.

addition…

If we use some other third-party services at our post office - that is, they are connected to reading our email data - they can always be disabled, if necessary. Including RightInbox.

Go to “My Account”...select the extension and cancel access.

The service seems to be paid, so it makes sense to pay to remove certain restrictions.

And the restrictions are:

In the free version of the plugin, it is possible to send as many as (or only) 10 emails per month: but that’s for everyone. In principle, these ten will be enough for someone. Not every letter can be “detained”!

But if you need to adjust the specified time for sending more and more often, then, I think, you should pay. Everything must be paid! and this is logical.

So: the pleasure of fully working with the extension will cost approximately $4.9... per month. If you pay in bulk, then, as you can imagine, the price will go down. Wholesale, because...

Additional functions will also be available for a fee:

1. click monitoring (“according to data in our letter”);
2. sending reminders and fine-tuning the scheduling of all “our” mail activity.

RightInbox for Firefox, Safari and Chrome browsers.

download for Firefox, Safari and Chrome

//www.rightinbox.com/

extension for sending emails at scheduled times SndLatr for Chrome browser

For fans of the Chrome browser, there is, for example, this option for scheduling emails - SndLatr.

I won’t tell you an example of how it works, because the principle is the same everywhere.

...however, in SndLatr, there is such a function “...reminders” that deserves all our attention: with it we have the opportunity to notify ourselves of important messages - a kind of alarm clock in reality - a reminder.

Suppose we receive a certain message, and it eventually requires our attention, but not immediately, but later... in such cases, it is more logical to delete these letters from the “Inbox” folder, and set a certain time for their reappearance.

Cleanliness and order are our everything!

Download SndLatr.

Download SndLatr

//chrome.google.com/webstore/category/extensions

You can delay the delivery of one message or all messages by setting a rule that when the button is clicked Send messages will be delayed in the folder Outgoing for the specified period.

Message delivery delay

After pressing the button Send the message will remain in the folder Outgoing

If you later need to send a message immediately, follow the steps below.

You can delay the delivery of all messages by two hours by creating a rule.

Open the tab File.

Select an item Manage Rules and Alerts.

Select a team Create a rule.

In the dialog box Step 1: Choose a template in Group Start with an empty rule select an option Applying a rule to messages I send and press the button Further.

On the list Further.

Yes

On the list Step 1: Select actions check the box delay delivery by [date] min..

In the dialog box, click the underlined word number

Select the check boxes for any exceptions you want.

In the dialog box Step 1: Set a rule name

Check the box Enable rule.

Click the button Ready.

After pressing the button Send Outgoing for the specified time.

Single message delivery delay

After pressing the button Send the message will remain in the folder Outgoing before delivery time.

Note: Service click Setting up accounts. On the tab Email in column Type

Delay delivery of all messages

On the menu Service click Rules and Alerts and press the button Create a rule.

In field Step 1: Choose a template In chapter Start with an empty rule click Check messages after sending and then click the button Further.

On the list Step 1. Select selection conditions check the boxes for the options you want and click the button Further.

If no check boxes are selected, a confirmation dialog box will appear. If you press the button Yes, the created rule will be applied to all sent messages.

On the list Step 1: Select actions check the box delay delivery by [number] minutes.

In the dialog box Step 2: Change the rule description (click the underlined value) click the underlined word number and enter the length of time to delay messages before sending (in minutes).

Dispatch may be delayed up to 120 minutes.

Set the required exceptions.

In the dialog box Step 1: Set a rule name Enter the name of the created rule.

Check the box Enable rule.

Click the button Ready.

After pressing the button Send every message will be delayed in the folder Outgoing for the specified time.

Note: If you are using a POP3 account, Outlook cannot be closed before the message is sent. To determine the type of account you are using, in the menu Service click Setting up accounts. On the tab Email in column Type Lists the account types in the active Outlook profile.

Most ordinary users work with email directly on the site. The functionality it provides is quite sufficient for creating and receiving letters. But what to do if you need to send the same letter to a large number of people, you need to send a specific message at a specific time, or you want to continue sending letters without a person’s intervention while he is lounging on the beach on vacation? In such cases, all kinds of automatic mailing programs and services come to the rescue. They differ in functionality, paid/free, features of work and many other factors, but what they have in common is that they do not require the constant presence of a person to work. Emails can be sent around the clock at various customizable intervals.

Why do we need newsletters?

The opinion that the main and most effective marketing tool is a website is far from the truth. Most buyers of a product or service are not yet ready to make a decision to make a purchase after a single visit to a web page. The reasons may be different, and not least of all is simple forgetfulness. Customers simply don't remember seeing something that caught their attention. Some potential buyers have to be reminded repeatedly until they finally make a purchase. And an automatic letter sent by email serves as such a reminder.

Features and services

There are many programs and services for automatically sending correspondence, both paid and free. Their functionality is not limited to sending letters without human intervention; its capabilities are much broader:

1. Before mass mailing, the effectiveness of letters can be tested on a selected group of users by studying the statistics on the sending and delivery of these letters, and the activity of clients after receiving them.
2. Services allow you to regularly update the list of subscribers by processing service messages about delivery errors. Thus, system resources are not wasted on useless actions of sending to addresses that no longer exist.
3. Statistics on clicks on links in emails will help evaluate the effectiveness of an advertising campaign.
4. Built-in technology for determining the location of subscribers will allow you to select letters for mailing based on geography.
5. The database for sending letters can be replenished in various automatic ways, for example, by scanning sites on the network.

Automatic replies to letters can also be configured. This will be useful, for example, when leaving. You can inform the writer that the letter has been received, but it will take some time for the answer to come back. If your email address has changed, it is very easy to receive mail sent to your old address - just set up forwarding. But how to inform everyone who writes that the old address is no longer relevant, and next time it is better to write directly to a different one? And automatic writing will help with this.

Such programs usually have templates for typical letters that can easily be modified to suit your needs. Thanks to all this, automatic mailing allows you to promote goods and services with minimal time and money spent on advertising, processing and analysis of correspondence.

What to send?

The most popular are greeting letters (for example, after registering on a resource) and thank you letters (for example, for a completed order or long-term cooperation with a company).

Greetings are the most read emails. People are used to seeing them; most open them in search of some useful or interesting information.

Thank you letters may contain information about the order, delivery method, various promotions and discounts for regular customers. All this attracts people, and such letters, as a rule, are also read or at least glanced at.

An automated letter can suggest products related to those that the person purchased or was interested in. Letters will allow you to congratulate, for example, a happy birthday, making an individual lucrative offer.

To work with complex customer problems, of course, you will already need specialists. But simpler questions, thanks to automatic letters, can be resolved around the clock and every day when users need them.

Among the variety of programs and services, the Outlook program from Microsoft is well known, so methods for creating mailings, automatic replies and forwarding certain letters to other addresses will be discussed using its example.

Newsletter

To a large group of people, there is no need to manually add them to the mailing list each time. To do this, you can create a mailing list. On the “home” tab in the program, you need to select “create a contact group”, then specify a name for this group and add members to it. The list of participants and group name are edited or deleted completely if necessary. The same contact can be included in an arbitrarily large number of user groups to which letters will be sent automatically. This saves a lot of time.

Automatic writing: how to do it

Sometimes there is a need to send an automatic letter at a strictly defined time, and in the absence of the sender at the computer. Outlook's automatic email sending allows you to do this too. You should write a regular letter, if necessary, attach the necessary files to it, specify the addressee(s) or mailing list, and then go to the “options” menu section. Next in this section, select the “delay in delivery” option, and then select “do not deliver by.” Then all the necessary parameters are configured, including the date and time the letter was sent, the presence or absence of delivery and read notifications, etc.

After specifying all the necessary data, you should send the letter. It will be saved in the folder of sent letters, but will actually go to the recipient only on the specified day and time. It is important that at this time the computer is turned on, the program is running on it, and there is an Internet connection. If these conditions were not created at the right time, then automatic sending of letters will occur at the moment when they are finally met. This is not very convenient, but there is nothing you can do about it.

Automatic forwarding of Outlook emails

Letters can be forwarded from the first addressee to others in two ways - forwarding and redirection. Forwarded letters are distinguished by the presence of the abbreviation FW in the subject, and the recipient sees from which address the letter was originally sent, and from which it was later forwarded to him. The redirection is not noticeable to the recipient; he sees the letter as sent by the first sender.

Forwarding management

You can configure either the forwarding of absolutely all letters, or create rules regulating what should be forwarded and when. In this case, forwarded emails are saved in the Inbox folder. The program analyzes the sent letter, and if it meets the conditions specified in the rules, then it performs the action specified by this rule. This can be not only automatic forwarding of letters or replying to them, but also moving it to a specific folder, i.e. sorting, deleting, etc.

To create rules for processing incoming correspondence, you must select the “rules” item on the main tab of the program. Next, in the “manage rules and alerts” menu, the algorithms for processing received letters are directly configured.

Forwarding prohibited

Some emails cannot be forwarded - this happens when the sender has installed protection on the correspondence he sends, preventing the recipient from sharing this information with anyone else. This restriction can only be lifted by the sender; the recipient will not be able to do this in any way.

Also in companies, the system administrator can set his own rules that limit or completely prohibit the sending of letters outside the enterprise network, and sometimes within it. This is done to protect corporate information.

Auto replies

If the recipient is absent due to a business trip, vacation, illness, or for some other reason, automatic replies to letters can be configured. If the mail is located on a corporate account, then you can also create different responses to letters coming from other employees of the company, and to those received from outside.

To enable this function, in the program menu, in the “file” section, select the “auto-responses” item, where you must select “send auto-responses”. In this section, the text of the letters itself is written, and the period during which these replies will be sent is also indicated. If the user appears online before the end of this period, he will be asked to disable the function.

During the validity period of auto-replies, you can set rules for processing mail, for example, for forwarding them to other company employees who can resolve issues that arise, etc.

The program provides detailed help, as well as help to avoid common mistakes when working with it.

Delayed sending of emails today is provided by the mail services Mail and Yandex, and in Gmail it is possible to set up the sending of emails on a schedule through an application for modern browsers.

This useful feature saves time and allows you to schedule emails to be sent on a schedule at a given time. For example, you need to send an important letter tomorrow, but you know that you will be traveling. In this case, you can prepare a letter and attached materials, specify the date and time of sending, and the mail service will send the letter according to schedule.

How to schedule a letter to be sent in Mail

In order to schedule a letter to be sent in the Mail.ru service, you need to click enter your mailbox and click the button "Write a letter".

Specify the recipient, subject, text of the letter (if necessary) and add attachments.

To schedule a shipment, click on the clock icon in the toolbar, as shown in the screenshot, and specify the date and time of shipment.

The scheduled email will be stored in the folder until sent "Outbox", where you can cancel the sending or change the date and time.

How to set up delayed sending of a letter in Yandex mail

Also enter the mail, prepare the letter for sending and next to the button "Send" Click on the clock icon.

Set the date and time and press the button "Send".

The letter can be found and edited in the folder "Outbox".

This is how you can quickly schedule your email to be sent on a schedule. Nothing complicated, but how they will help out. Especially when you know in advance what and where to poison. So much time is freed up at work))

Delayed sending of emails in Gmail

Unfortunately, users of the Gmail mail service do not have standard tools in their mailbox to schedule the sending of letters. At least at the time of writing this article there is no such possibility.

But it is possible to install the Boomerang for Gmail plugin, which does an excellent job of scheduling emails to be sent. In addition, it integrates perfectly into the Google Mail inbox.

You can download and install the plugin from the link above. And this video from the official page will show how this tool works.